Merging, splitting, and disbanding troops is a common happening in the world of Girl Scouts. There are so many ways to run a troop and it’s important to grow girls of courage, confidence, and character in the way that works best for you!
When two troops merge together, the first step is to host a parent meeting to ensure that all parents/guardians and girls agree to the change. Next, the Disbanding Troop Report and End of Year Financials (accessed through the VTK Finance Tab) must be submitted for the troop that will no longer be active. Additionally, all the troop funds and supplies are to be pooled together.
When one troop decides to split into two troops, the process is similar to starting a new troop. First, a parent meeting must be hosted to ensure that all parents/guardians, and girls agree to the change. Then, GSSN will assign a new troop number and leaders can decide which members and supplies should be split between the two troops. We recommend that the total amount of troop funds is divided equally among the girls and each girls portion follows her to her home troop.
Before deciding to disband, it is recommended that the leaders host a parent meeting to identify why the troop might dissolve and attempt to remedy the situation. Here are some common reasons why troops disband and recommended solutions.
- If a troop is disbanding because there is a lack of leadership then the parent meeting is a good opportunity to get parents/guardians step up as replacement leaders. GSSN can also help to identify other volunteer leaders.
- If a troop is disbanding because the girls have aged out or are no longer interested then this the parent meeting is a good opportunity to either tie up loose ends or re-vamp the troop plans, activities, and goals to get girls excited again.
- If a troop is disbanding because of little or no participation then the parent meeting is a good opportunity to either talk about re-placing everyone into other troops better suited to their needs/desires or re-vamp the troop plans, activities, and goals to get everyone excited and involved again.
Disbanding troops are required to submit both their End of Year Financials and the Disbanding Troop Report within 30 days of notifying GSSN that the troop is disbanding. The bank account must be closed and a final closing statement included in the disbanding report. The remaining balance of troop funds is to be either spent on activities for the girls or sent to GSSN to be used as start-up funds for new troops. If some girls are planning to continue in Girl Scouts then the total balance of funds should be divided equally among the girls and each girls portion follows her to her new home troop or Juliette fund.