Merging, splitting, and disbanding troops is a common happening in
the world of Girl Scouts. There are so many ways to run a troop and
it’s important to grow girls of courage, confidence, and character in
the way that works best for you!
When two troops merge together, the first step is to host a parent
meeting to ensure that all parents/guardians and girls agree to the
change. Next, the Disbanding Troop Report and End of Year
Financials (accessed through the VTK Finance Tab) must be submitted
for the troop that will no longer be active. Additionally, all the
troop funds and supplies are to be pooled together.
When one troop decides to split into two troops, the process is
similar to starting a new troop. First, a parent meeting must be
hosted to ensure that all parents/guardians, and girls agree to the
change. Then, GSSN will assign a new troop number and leaders can
decide which members and supplies should be split between the two
troops. We recommend that the total amount of troop funds is divided
equally among the girls and each girls portion follows her to her home troop.
Before deciding to disband, it is recommended that the leaders host
a parent meeting to identify why the troop might dissolve and attempt
to remedy the situation. Here are some common reasons why troops
disband and recommended solutions.
- If a troop is disbanding because there is a lack of
leadership, the parent meeting is a good opportunity to get
parents/guardians to step up as replacement leaders. GSSN can also
help to identify other volunteer leaders.
- If a troop is
disbanding because the girls have aged out or are no longer
interested then this the parent meeting is a good opportunity to
either tie up loose ends or re-vamp the troop plans, activities, and
goals to get girls excited again.
- If a troop is disbanding
because of little or no participation then the parent meeting is a
good opportunity to either talk about re-placing everyone into other
troops better suited to their needs/desires or re-vamp the troop
plans, activities, and goals to get everyone excited and involved
Disbanding troops are required to submit both their End of Year
Financials and the Disbanding
Troop Report within 30 days of notifying GSSN that the troop is
disbanding. The bank account must be closed and a final closing
statement included in the disbanding report. The remaining balance of
troop funds is to be either spent on activities for the girls or sent
to GSSN to be used as start-up funds for new troops. If some girls are
planning to continue in Girl Scouts, then the total balance of
funds is usually, but may be evaluated on a case by case basis,
divided equally among the girls and each girls portion follows her to
her new home troop or Juliette fund.